Job Time Logger

Signed in as:

Select Department

Choose your work area to log time

Dashboard

Bookings & Assessments

Overdue Still due Arrived ring = assessment solid = due date · outlined = the day it actually arrived

Booking Type *

Job Number (checked against DRS)

Vehicle Registration *

Vehicle Description *

Client Name *

Insurer

Logged By (defaults to you)

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Comments (optional)

Date of Booking *

Car Hire End Date

Car Hire N/A

Leave both blank if it has not been established yet.

Time of Booking *

Start time

End time

Assessments TESTING

Assessment Report PDF *

Audatex, Abuntex, Qapter, Motor Repair Online, Edge, PartSmart or MotorLink. Read automatically — claim, vehicle, parts, labour, paint, notes and every total.

Job No (leave blank if not yet raised)

A claim usually arrives before the job is opened. The claim number holds the place until a job number exists, then it is back-filled.

Damage Assessment NEW

PHOTOGRAPHS *

Or press Ctrl+V / ⌘V after copying a picture. Several at a time is fine.

CUSTOMER

VEHICLE REGISTRATION *

VEHICLE DESCRIPTION

JOB NO (leave blank if not yet raised)

INSURER (sets which rates are used)

Rates & SLAs SUPERUSER

RATE SETS & PAYMENT TERMS

SERVICE LEVEL AGREEMENTS (PDF — several at once is fine)

The insurer and the year are read off each document and shown for you to confirm — no need to type them first. Rates, mark-ups, payment terms, turnaround, KPIs, penalties and warranty come out with the clause quoted against each one. More can be added while these are being read.

RATES BY YEAR (for the insurer chosen above)

SAVED SLA'S

Parts Orders

Parts Order PDF *

Read automatically — job, order no, supplier, vehicle and every line item.

Job No (auto-fills from DRS)

Order No

Order Date

Supplier

Vehicle Reg

Ref

Vehicle Description

Year Model

Expected Delivery (ETA)

Applies to the whole order. Can be added or changed later under Update.

COD Cons & Parts Required

Job No (auto-fills vehicle info)

Vehicle Registration *

Vehicle Description

Customer

Part Required *

Supplier

Quote No

Quote Amount (R)

Status

Date

CSI

Job Number (checked against DRS)

Vehicle Registration

Team Member *

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Rating *

Payment Type

Invoice No

Amount Paid (R)

Comments

Date

Assessment & Book In Checklists

Full book-in: vehicle type, checklist & damage markings required.

Job No (auto-fills vehicle info)

Vehicle Reg *

Vehicle Type *

Vehicle Details

Customer Name

Vehicle Description

Colour

Transmission

VIN

ODO (km)

Tow Slip No

Booked In By

Additional Notes

Supplier List

Add Supplier

Suppliers are saved to the "Supplier List" sheet and become selectable on the COD Cons & Parts entry screen.

Current Suppliers

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All logs from Google Sheets

Open this tab to load logs

Apps Script

⚠ Apps Script update required Column J (Logged By) is now sent as loggedBy — update your Apps Script to write it to column J.

Sheet column layout

      A: Date · B: Job No. · C: Vehicle Description

      D: Sequence · E: Vehicle Reg · F: Name

      G: Activity · H: Start Time · I: End Time

      J: Logged By · K: Submitted At (date + local time)

Multiple entries — same job/vehicle

After logging an entry, you'll be prompted to either log another entry for the same job and vehicle (no scanning required), or start a completely fresh entry. Each additional entry is logged as a new row with its own sequence number.

✓ Install on any phone — no App Store needed Saves to your home screen and launches full screen.

iPhone / iPad

Open the URL in Safari

Tap the Share button at the bottom

Tap "Add to Home Screen" → Add

Open from home screen — launches full screen

Android

Open the URL in Chrome

Tap the three dots menu top right

Tap "Add to Home screen" or "Install app"

Open from home screen — runs full screen

Reschedule booking

Enter value

Multiple jobs found

Multiple jobs found

Entry logged ✓

Vehicle not on DRS

Correct entry